Proctor Repository System

Abstract

The Proctor Repository System is a web-based system developed for Daffodil International University to modernize the current student complaint management processes. In this system, a student can report their complaints against harassment, misconduct, or other issues along with evidence securely. After the submission, the cases will automatically be routed to the Coordination Officer for preliminary screening and followed by the Proctor, Deputy Proctor, and then Assistant Proctor in due order through a workflow. The platform supports role-based dashboards, explanation and evidence management, case file preparation, meeting scheduling, and automated notifications to ensure timely communication. The system improves the disciplinary structure of the university by introducing transparency in the process, faster response times, better reporting, and the concept of accountability. The project seeks to develop a prompt, trusted, and secure environment for addressing complaints and performing student services.