Abstract:
Digital Meeting is an electronic meeting system in a paperless environment which is
much more than traditional face to face paper-based meeting. Designed to elevate
transparency and practice good governance, it provides features that are meant to
streamline the entire meeting process – from pre-meeting preparation all the way to
meeting proceedings. As a paperless meeting solution, it saves money on printing
costs, reduces preparation time, and meets sustainability targets. Available on all
platforms it allows decision-makers to access documents anytime and anywhere
through the web app and protect Confidential Information. As it automates a phase of
meeting from start to finish which contains all the meeting info like previous
meetings, upcoming meetings and ongoing meetings. Here two levels of users. One is
admin and the other is user. The admin will do all the entire works in this system from
scheduling meetings, creating agenda, setting access level, inviting participants to
publish meeting as pre-meeting preparation. While during meeting process admin will
start the meeting, open agenda and discuss them with real time annotation sharing
with providing live discussion and live document presentation. After ending meeting
as post meeting distribution admin can export meeting minutes and keep an action
tracking system to track the action items raised during meetings. On the other side
participant user provided with meeting code and they will access the meeting pages
and view agenda while admin starts the meeting and if they are authorized to do live
commenting by admin, they can also discuss among them about the agenda through
live chat. In the future, further data analytics can be implemented to improve the
prediction.